User

The User component adds a drop-down list that allows users to select existing users. You can configure the component to allow either a single selection or multiple selections. To narrow down the choices, you can provide a Proposed values list, which restricts the drop-down to only those specific users.

For single selection components, the class of the stored value is String, representing the ID of the selected item.

For multiple selection components, the class of the stored value is ArrayList, representing a comma-separated list of the IDs of the selected items.

General properties

Property Description
ID The identifier of the component, primarily used for client-side interactions and identification in the HTML structure of the form. When you add a component, an ID is automatically generated to ensure it is unique in the form.
Label Text that appears above the form component in Collibra, briefly describing its purpose. This is the main title or question for the field.
Label tooltip

Additional help or information about the field. If defined, a question mark icon appears after the label, showing the tooltip when users hover their pointer over the icon.

The tooltip supports plain text only.
Documentation A text field for internal design notes or future reference about this specific component. This information is not visible in Collibra.
Value

The name of the variable that stores the data entered into this field in Collibra. Use a variable name enclosed in double curly braces, for example {{variableName}}. Since this is a process variable, you can then use it throughout your workflow processes, such as in scripts, other forms, or service tasks.

You can also specify where the variable is saved:

  • {{variableName}}: Stores the value as a process variable in the current workflow.
  • {{parent.variableName}}: Stores the value in a variable that belongs to the immediate parent process of the current workflow.
  • {{root.variableName}}: Stores the value in a variable that belongs to the root process, which is the top-level workflow that started the current one.
Default value The pre-filled value for the component when the form first appears. A filed shows the default value if the Value property does note set a value explicitly.

Datasource properties

Datasource properties are common to the components that accept a list of items or options.

Property Description
Storage Specifies how the component variable stores the input data:
  • ID: The variable stores the selected value or comma-separated list of selected values.
  • Full value: The variable stores a Map or list of maps for multiple selection components. The value represents the full selection, containing both the text and value elements, such as [text:text1, value:value1]. This makes it possible to display other values of the selected element within the form as well.

Storing the full value could lead to variables full of unnecessary information.
Multi value Whether the input allows for multiple selections.
Proposed values A list of proposed values that are shown in Collibra at the top of the list.
Proposed values only Whether the selection is restricted to just the options defined in the Proposed values list.

Validation properties

Attribute Description
Required Whether the component must have a value for the form to be submitted.
Custom validations A list of additional validations for the component. Each custom validation consists of two parts:
  • Expression: A rule that must evaluate to true for the form to be submitted.
  • Error message: The message that shows if the expression evaluates to false.

For example, you can create a validation with the expression {{experience>2}}. This expression evaluates to true only if the value of the experience variable is greater than 2.

Rendering properties

Property Description
Ignored Whether the component is be hidden in the form and any value it might hold is not included in the submission data.
Visible Whether the component is shown or hidden on the form. You can controlled this unconditionally or through an expression. For example, you can set an expression that hides or shows the component based on a user selection in another component. This property is enabled by default.
Enabled Whether the component is interactive or read-only on the form. When disabled, users cannot change the component value. This property is enabled by default.
Description Additional information shown in Collibra below the form field, providing detailed instructions, examples, or essential guidance.